Exhibition Task List

Inkspots Group Show- November 4th 2016
Coordinator/Ringleader: MONICA W.
Inkspots annual exhibition task list
Show dates Nov 4th- (Nov 26th?)


TASK
DATE COMPLETED
RESPONSIBLE ARTIST
NOTES/additional info
FOLIO PIECES DUE:
Sept 15 2016
ALL PARTICIPATING
NO LATE ENTRIES ACCEPTED
Exhbition THEME: OPEN
OPEN THEME
Reception Date
FIRST FRIDAY
 Nov 4th 2016
Show Card/Invite

Late September 2016
Monica W
Final proof will be seen-and email version available
Update Statements/Bio folder/ Place postcard on Guest Book/Update biography pages/Update, print and frame the list of Members
Print folio insert
Create Signage for Sandwich Board










Sandwich Board
Signage









Colleen
email reminders and receive information.
print out finished bios and place into binder locally
Exchange Portfolio/Book
Judy and Rosemarie
Write press release for show/info about show
PR information emailed to MF (she will provide a template for us to fill out)
Christina and Minga
Deliver To Monica Furmanski by:_____
Press Contact
Christina and Minga

Email/Newsletter Email?
 All members
“MAILING” 
ALL MEMBERS
Placing cards around town and parts beyond
Emailing information to VC reporter, Ventura Star, Fillmore Gazette  etc…
send the prepared press release, and you will be in charge of distributing it.
Christina and Minga
Email out prepared press release to newspapers, publications and galleries. Email needs to happen 2 weeks before event. Help spread the word.
Artwork Due

Wall labels &Price Lists
contact members with information needed
BAY

October 21st 2016


Work must be in the studio ready to hang _____+++

Information due 
before Oct 21 2016
Hang/Light show* includes details

Hang Folio






Gallery Sitting Coordinator
They will also email group reminders of size requirements and delivery/due dates
Colleen & Leslie, Betsy and Ginny






Karen B
*Email group size and number restrictions and art delivery due dates











RECEPTION:
Snacks
cups
Tables/Tablecloths
Flowers?
Guestbook and pen

FOLIO RAFFLE

Table/flower set up suggested on the day the show hangs
Elizabeth, Leslie, Betsy and Beverly


GINNY & JUDY

Focus on ART not food. Snacks not food.
Volunteers will purchase snacks and set up table.





Reception help








Clean Up


We can cut costs by all bringing the drinks


All artists will bring Freixenet, one bottle of red and one bottle of white wine.
Elizabeth: 
Flowers – one arrangement for main studio table.
         Paper goods to include  napkins, cups (120 count). Wine bar tending: I will do set-up and bar-tending from 5 – 7.




Colleen (clean-up help)
Minga
Family or friends to monitor beverages or snacks

Take Down: Patch and paint
Repair gallery for next show
Colleen and Jane
Art Pickup-coordinator
Email out dates and location of art pickup
Karen B
Donations: